General Meeting Minutes, September 19, 2022, Mt Baker Rock & Gem Club

The meeting was called to order by Candi Gerard, 7 pm, at Pioneer Pavilion Community Center, 2007 Cherry St, Ferndale.  Candi welcomed everyone to the meeting.

Candi thanked everyone that showed up to help clean up the club sales rocks on August 28, 2022.

Secretary’s Report: The August 15, 2022, minutes were approved. 

Treasurer’s Report:  Deb reported on the bills. 

Membership:  There have been no new members this past month.  During the meeting tonight, there were 10 new members.

Federation:  The Federation show is September 30-October 2, in Hillsboro OR.  Michael plans on attending.  He will take pictures and post on the club’s Facebook page. 

Washington State Mineral Council (WSMC):  There is a field trip scheduled on October 15 to Money Creek.  November 12 is a field trip to Blanchard Mt for Stilpnomelane.  This field trip is in our local area.

Please see the link for more information about these field trips and where to meet.   https://mineralcouncil.files.wordpress.com/2022/06/fieldtrips_2022.pdf

 Lapidary Report:  

Open lapidary night is on Thursdays, 6-9 pm for members.  Cost is $10.  You must sign up one week in advance and prepay at the club’s retail store.  If no one signs up and prepays, the lapidary room will be closed.  We do not accept walk-ins.

To use the lapidary equipment, you must be a member and have attended the “Intro to Lap Room Class.”  The September 20th class is full.  There will be a class scheduled in October.  You must sign up and prepay in advance at the club’s retail store.

The lapidary room is limited to 4 people.

Wagonmaster:  Vacant.  Need volunteer.

Show 2023:  The show is March 25-26, 2023, the last full weekend in March.  Wes Gannaway and Todd Folsom are the Co-Chairs.

New Business: 

 The October meeting will be our White Elephant Auction/Sale.  Doors open at 6 pm for registration and the auction begins at 6:30 pm, Pioneer Pavilion Community Center, 2007 Cherry St, Ferndale.  Members and guests invited.  Donations of rocks and rock hobby related items are needed.  Please bring your donations the night of the meeting.  The money from the auction goes towards a scholarship for a WWU student pursuing an earth science degree. 

The website will be changed from admin@mtbakerrockclub.org so the email will not look like a scam email.  More information will be forthcoming.

Voting for board members is in November.  Nominations are being taken for all board positions now!  We have a good time.  You will learn a lot.  The present board members have been doing this for many years and would like to have someone else take over the positions.  President, Vice President, Treasurer, Secretary, 2 Directors-at-Large.

 The club informs members by email of meeting minutes, field trips, special events, and other information.  Please be sure to read your emails so you can stay informed about the club.  If you are not receiving your club emails, please let us know at admin@mtbakerrockclub.org.  Also, check your spam folder.

If you are looking for Christmas gifts, come to the club’s retail store in Bellis Fair Mall.  We sell jewelry, rocks, gems, and may other rock-related items.  We have gift certificates available as well.  There are showcases 2’x4’ for sale if you are interested.

 Old Business:

There are lists at the front table for members to let us know their interests and what direction the club should focus on. 

 Break. 

 September show and tell was “Sparkly Rocks.”  Members showed their wonderful specimens. 

October meeting will not have show and tell as we are having the White Elephant Auction.

Meeting adjourned at 8:55 pm, Respectfully submitted by Linda Mitchell

Minutes of the July meeting

The meeting was called to order by Candi Gerard, 7 pm, at Pioneer Pavilion Community Center, 2007 Cherry St, Ferndale.  Candi welcomed everyone to the meeting. 

Secretary’s Report:  The June 20, 2022, minutes were approved.  There are flyers at the front table about upcoming shows and events.

Treasurer’s Report:  Deb gave a report of the bills. 

Membership:  There are 4 new members.

Federation:  The Federation show is September 30-October 2, in Hillsboro OR.

Washington State Mineral Council (WSMC):  Field trip July 23-24, Sweetwater for Travertine.

The WSMC has field trips for club members to attend.  Please check the WSMC website for the schedule and information about the field trips, where/when to meet.   
https://mineralcouncil.files.wordpress.com/2022/06/fieldtrips_2022.pdf

Lapidary Report:
•       Open lapidary night is on Thursdays, 6-9 pm for members.  Cost is $10.  You must sign up one week in advance and prepay at the club’s retail store. 
•       For members to attend open lapidary night, you need to take an Intro class.  There is also an upcoming class on beading a cabochon.  For more information on classes, sign up, and pre-payment, please go to the club’s retail store in Bellis Fair Mall. 

Wagonmaster:  Vacant.  Need volunteer.

Show 2023:  The show is March 25-26, 2023, the last full weekend in March.

New Business:   
•       We are changing the Rockhound Rendezvous from June to the fall.  Attendance may be better in the fall.
•       There are papers at the front table for members to sign to show their interest so we know what direction the club should focus on. 
•       Next month a work party will be scheduled to help go through the rocks for Club Sales.
•       For the September 19th meeting, Todd F. will give a presentation on Geology of Steamboat Rock State Park.
•       There will be a club picnic/potluck this year on August 28, at Candi and Gordy Gerard’s, 1371 Paradise Rd, Ferndale.  The picnic/potluck starts at 5 pm and we will eat at 6 pm.  Please bring potluck dish and your own eating utensils (plate, fork, spoon, knife).  You will also need to bring your own chairs and drinks. 

Break.  Happy Birthday 75th to Wes G..  Cake and coffee were served.

Show and Tell for July:  Members showed some wonderful specimens of “red rocks.” 

The next meeting is on August 15.  Show and tell:  Fossils

Meeting adjourned at 8:08 pm
Respectfully submitted by Linda M., Secretary

General Meeting Minutes on September 20, 2021


President Candi Gerard called the meeting to order at 7:00 pm, at the Pioneer Pavilion Community Center, 2007 Cherry St, Ferndale.  Candi welcomed everyone to the meeting.  She thanked all of the volunteers that helped during the recent show on September 11 and 12.  Masks were worn by all.
Secretary:  The minutes are approved from the August 23, 2021, general meeting.  If anyone is not receiving their emails, please let me know.
Treasurer:  The treasurer provided a report. 
Membership:  There were 11-12 new family memberships received during the show.  Since November 2020, there have been a total of 80 family memberships received.
Federation:  The meeting was in Walla Walla on September 11 by Zoom.  Due to our show being the same day, Michael could not attend the Zoom.
Washington State Mineral Council (WSMC):  A field trip is scheduled October 16 to Money Creek for picture jasper.  (For more information, contact Ed Lehman at wsmced2@outlook.com or (425) 334-6282 or (425) 760-2786.)
Wagonmaster:  The field trip to Racehorse Creek on September 18 was cancelled due to weather. 
Lapidary:  The lapidary room is open on Thursday evenings at 6:00 pm.  Members must sign up in advance and prepay $10.  If no one signs up and prepays, the room will be closed.  In late fall, we hope to have a beginning lapidary class scheduled.  The club can cut rocks for you up to 7″ diameter.  The cost to cut the rock for you depends on the size of the rock.
Old Business:
Show Chair – Wes:  Thank you to all of the volunteers.  The show was a success.  The vendors were happy.  The attendance was probably 50 percent less of the normal attendance at Bloedel, but considering all of the issues and having the show in September and in a new location, the show was successful.  The next show on March 26-27, 2022, will be even better. 
Election:  It is time for the election of officers.  We are asking members for nominations for President, Vice President, Treasurer, Secretary, Federation, Wagonmaster, and Directors at Large.  If you are interested, please contact any current board member for the duties involved.  You can nominate yourself.
New Business: 
Increase in Insurance:  Bellis Fair Mall has increased the liability amount for the club’s retail store.  There will be an increase in the amount the club pays for insurance.  The mall contract renewal is on the first of November, so we have until that time to determine if we stay with the current company or can get a better rate somewhere else.  Volunteers are welcome to check into this further.
Break
Show and Tell:  Members had show and tell of the fossils they brought. 
Next General Meeting:  The next general meeting will be October 18, at the Pioneer Pavilion Community Center, 2007 Cherry St, Ferndale, for the White Elephant Auction.  The doors will open at 6:00 pm to allow for bidder registration and a 6:30 pm start of the meeting.  There will be no “show and tell.”  Rocks and rock-related donations are needed for the auction.  This is a fund raiser for the club.  You do not need to be a member to donate or bid on items.  Bring cash money for your winning bids!
Meeting adjourned at 8:20 pm
Respectfully submitted by Linda Mitchell

Minutes of the General Meeting on July 19, 2021

  • Secretary:  February 2020 was the last meeting, and the minutes were approved.  There will be a July Newsletter published NLT July 30 th.
  • Treasurer’s Report:  Deb provided a report.  The club’s mall store is holding its own.
  • Membership:  Wes reported there have been 61 families signed up for membership since the mall opened in November.
  • Library:  There are books available to be checked out by members. 
  • Wagonmaster:  Volunteer is needed.
  • Washington State Mineral Council (WSMC)/Federation:  Michael reported on a Mineral Council field trip in August to Greenwater.  Note:  Here is the link to field trips, 2021-rock-activities.pdf (wordpress.com)
  • Lapidary Room Committee:  Glenn reported the lapidary room is open Thursdays, 6-9 pm.  Signup is at the mall store and you must prepay.  Limit of 4 people.  First come, first serve.  There are rules for you to read.  Must be a member to use the lapidary equipment.  Cost is $10.  The mall store opened so the club could have the lapidary room open again. 
  • 2021 Show:  The show will be held on September 11th and 12th at the Ferndale Community Center located at 2007 Cherry Street in front of Pioneer Park. The hours are 10 to 6 on Saturday and 10 to 5 on Sunday.  Set up for the show will be September 10.  We will need all to volunteer to help set up, run the silent auction, spinning wheel, raffle, club sales, and the front table.  Members can sign up for a display case to display their rock collections. Volunteering for the show is a good way to get to know the members, learn more about rocks, and have fun.   
  • Volunteers Needed: 1) Librarian:  There is a library of books for members to check out.  The duties would include bringing the books to each general meeting, displaying on a table, and maintaining the list of books checked out/checked in.   At the end of the meeting, packing up the books and taking home.  2) Wagonmaster:  Organize field trips for members of the club.  Find rockhounding locations, schedule date and time to meet, and provide list of tools, etc. 3) Rockhound Rendezvous POC:  The Rockhound Rendezvous (RR) is a venue for members to sell their rocks and rock-related items.  The duties include scheduling the date and time, advertising, signing members up for tables, and determine needs at the venue, i.e., tables and chairs, etc.  

The next meeting will be August 23 which is one week later than normal.  Time and location to be determined. 

Snacks for Aug 23 Meeting:  Bonnie Keel and Linda Mitchell

Meeting adjourned at 7:40 pm         Respectfully submitted by Linda Mitchell

Board Meeting Minutes , July 5, 2021

The meeting was called to order at 6:00 pm by President Candi Gerard at Bellis Fair Mall, Space 424.  In attendance: Wes & Deb Gannaway, Ralph Sisco, Bonnie Keel, Gordy Gerard, Glenn Ishihara, Michael Langley, Sharon Geleynse, and Linda Mitchell. 

  • Secretary’s Report:  The minutes of the last meeting on May 3, 2021, were approved.   
  • Treasurer’s Report:  Deb provided a report.
  • Membership:  Wes reported there have been 40 new members.
  • Federation:  Michael reported the Federation show is held in Walla Walla, WA on September 11-12.
  • Show 2021:  The show is on September 10-12, 2021, at the Pioneer Pavilion Community Center, Ferndale WA.  Sign-up sheets for volunteers will be brought to the July 19 th General Meeting. 
  • New Business: Volunteer Needed:  The club needs a member to volunteer to be a Wagonmaster to organize fields trips for the members of the club.  Many members have voiced that they would like to have more field trips scheduled.  If you are interested in volunteering, please contact Candi or one of the board members.
  • Work Party:  A work party will be scheduled to help organize the club’s storage area.
  • Classes:  At the July 19 th General Meeting, there will be lists of classes for members to sign up for.
  • Guidelines to Rent Space:  Guidelines to rent space to sell rocks and rock-related items at the club’s retail store in Bellis Fair Mall is as follows:  Must be an active member of the club for 1 year, attend meetings, merchandise to be approved by the board members, and must volunteer 8 hours each week at the store.
  • Lapidary Room: Thursday night is “Open Lap” night for members that are familiar with the lapidary machines.  To reserve your spot, you must come into the store to sign up and prepay one week prior to the date.   Also, there will be specific rules for the Lapidary Room provided to you.   
  • Rock Cutting: You can get rocks cut for a fee which is dependent on how many slices and size of rock. 
  • Ad Clarification: Ads can be accepted for the website and in the newsletter.  The ad must be 3 lines or less, approved by the board members, and $5 payable to the Treasurer. 

Meeting adjourned at 7:00 pm

Respectfully submitted by Linda Mitchell

Board Meeting Minutes, May 3, 2021

The meeting was called to order at 11:00 am by President Candi Gerard at Bellis Fair Mall, Space 424. We did social distance ourselves and wear masks. In attendance: Wes & Deb Gannaway, Ralph Sisco, Bonnie Keel, Gordy Gerard, Glenn Ishihara, and Linda Mitchell.

Candi called the meeting to order and reported that there have been 36 new members since the store opened.

Secretary’s Report:  The minutes of the last meeting on February 4, 2021, were approved. There will be a May newsletter.

Treasurer’s Report: Deb gave a report of income and expenses.

Show 2021: The show is tentatively scheduled for September 10-12, 2021, at the Pioneer Pavilion Community Center, Ferndale WA. September 10 is the day we set up for the show. More information will forthcoming as we get closer to the dates.

New Business:

Volunteer Needed: A volunteer to head up the Rockhound Rendezvous (RR) is needed. If we want to continue to have this venue so members can sell their rocks and rock-related items, we need to have someone step up to do this. If you are interested, please contact Candi or one of the board members.

Tumbling Class: Glenn will be having a tumbling class on June 7 and June 14, 6:00 pm., Bellis Fair Mall, Space 424. To reserve your space, please come to the store to sign up and prepay.

Lapidary Room: In June, the Lapidary Room will be open to members, 18 years old and above. Usage will be limited to one project/rock to process down the line to completion. There will be a volunteer to monitor your time for each machine. To reserve your spot, you must come into the store to sign up and prepay. Also, there will be specific rules for the Lapidary Room provided to you.

Display Cases for Education: There will be a display case for members to display their rock-related collections for education purposes at the mall store. The case is locked to secure your items. It will help show people the different collections members enjoy and get others interested as well. For those interested, sign up will be at the store.

Club Sales: The club has complete sand casting and lost wax kits for sale with 2 kilns and tools. For more information, please contact Wes Gannaway by leaving a message at 360-384-4209.

Meeting adjourned at 12:07 pm

Respectfully submitted by Linda Mitchell

Board Meeting Minutes, October 12, 2020

The meeting was called to order at 6:30 pm by President Candi Gerard at her home.  We did social distance ourselves and wear masks.  In attendance: Wes & Deb Gannaway, Michael Langley, Ralph Sisco, Bonnie Keel, Gordy Gerard, Rick Barrett, Glenn Ishihara, and Linda Mitchell.

Secretary’s Report:  The minutes of the last meeting were approved.

Committee Reports:  There were no committee reports.

Board Member Positions:  Usually, this time of year, we have a nominating committee for next year’s board member positions.  If anyone is interested in a board member position, please contact Candi with the position you are interested in.  In case there is no interest, the current board members will stay in office.

Ads in the Newsletter:  There was a discussion of ads in the newsletter.  Ads are limited to 5 lines for $5, must be approved by the board, and advance payment.  Ads can be placed on the club’s Facebook page for free. 

Lapidary Room: 

The contract for the lapidary room at the mall was discussed.  The location is in Bellis Fair Mall, Space 424 (the previous tenant was Chocolate Forte).  A motion was made to accept and sign the contract, the motion was seconded, and was passed unanimously.

A work group to move the lapidary equipment from the storage area to the mall will be set up.  More information will be forthcoming.

There is an area for members to sell their rock-related items.  There will be a monthly donation for the square footage members request.  If you sell items, you will be required to volunteer in the front showroom.  Prepayment will be required each month.

The lapidary equipment will be in the back portion for member use.  Classes will be offered.  Pre-payments will be required for use of the equipment and for classes.

More information will be forthcoming on costs, rules and guidelines and any other open-ended issues.

Meeting adjourned at 7:40 pm
Respectfully submitted by Linda Mitchell

July 2020 Board Meeting

The meeting was called to order at 6:00 pm by President Candi Gerard in her yard at her
home. We did social distance ourselves. In attendance: Wes & Deb Gannaway, Michael
Langley, Ralph Sisco, Bonnie Keel, Gordy Gerard, Rick Barrett, Glenn Ishihara, and Linda
Mitchell.
Secretary’s Report: The minutes of the last meeting were approved.
There were no committee reports.

We have found space for a lapidary room. The lapidary room will be in Bellis Fair Mall.
The location is Space 424 in the mall (the previous tenant was Chocolate Forte). There
are still a few issues to resolve but most of the needs required have been met. We are
also researching the monthly costs of doing business. After discussion, all board members
agreed to go forward to get the lapidary room started up again.
The key to make this work is to have members volunteer to help once the operation is
set up. We will have an area for members to sell their rock-related items and a lapidary
area. If we can get enough volunteers to help, this will work. We will need to
determine the hours and days of the week that we will be open.

The lapidary equipment will be set up in the back. There will be six complete stations.
The small saw will have a time limit and limit on number of pieces. The large saw will only be operated on specific days. All new members will need to take a Lapidary Class.
Members who have previously taken the class will need to take a safety and refresher
class. Sign up for a lapidary station will be done at the meetings and pre-payment made to
reserve your spot. No shows will forfeit pre-payment. We need to have enough help to
clean up the lapidary area when done using the equipment.

In the front portion, members can sell their rock-related items. Members must have a
business license. There will be a donation per square footage per month by the member
of space requested. Sales tax must be included in the price so that you can pay your own
taxes. It will be cash or check accepted only. If you have valuable pieces, you will be
allowed to bring in your own case that can be locked.

If you use the lapidary equipment and/or sell your rock-related items, it will be
mandatory for you to volunteer to help staff this location.

More information will be forthcoming on costs and open-ended issues.
Meeting adjourned at 7:20 pm
Respectfully submitted by Linda Mitchell

Board Meeting Minutes on March 2, 2020

The meeting was called to order by President Candi Gerard, and was attended also by Bonnie Keel, Michael Langley, Ralph Sisco, Gordy Gerard, and Glenn Ishihara.

There were no committee reports.

Seren lead a beach field trip.

There are enough critters and painted rock for the spinning wheel. Thank you Bonnie and Nancy.

There was much discussion about the possibility of opening our lap room at Bellis Fair Mall. It was voted on and passed. Now it will go to the membership to see if there is enough interest to go ahead with it.

There was also discussion on how to proceed with members advertising on our website. Items would have to be rock hobby related, OK’d by the board or board member, and fee paid in advance to the treasurer before the information is given to Todd.

The applicants for scholarship were read, discussed, and voted on. Our recipient is Alivia Eng. She is very qualified.

Meeting adjourned.

Submitted by Candi Gerard.