12/4/23 MBR&GC Board Meeting Minutes
Portal Creek – in attendance: Sharon, Bonnie, Michael, Dick, Wes, Deb, Candy, Ralph, Trevor
Meeting called to order at 6 pm by President Candi Gerard
Secretary Report: phone minutes renewed at mall. The number is 564-565-0840.
Treasurer’s Report: outgoing candy for Halloween, dop wax, auction paddles. Incoming: dues, club sales, mall rent, donations, auction revenue
Discussion about holiday meeting on 12/18 – club usually buys turkey/ham, motioned and passed vote – approved. Trevor will pick up a choc/choc cake.
Reminder, gifts do not have to be rock-related, but should be $10 value, and please bring a gift you would appreciate receiving.
Club will supply plates, napkins, plastic cutlery, coffee, water, etc. Members need only bring a dish to share, and a gift if they wish to exchange one, and a beverage if wanted.
The meeting will be at 7 pm, the standard meeting time.
During the holiday meeting, we will ask for volunteers to run for the new board of directors that will be installed in January. We will also take nominations, if you are interested in running, please speak up!
Discussion about amenities for vendors at other gem shows, such as snacks, water, coffee, pastries (for 10-15 vendors). Further discussion about having club members in security shirts at the show in March to have a visible security presence.
Westside Pizza has committed to donating more pizzas to feed volunteers lunch on set up day (Friday). Sharon G. volunteers to make a crock pot of sloppy joes for the evening meal for on Friday for vendors/volunteers. Enough to feed 20-30 people. There will be a food truck available during the show, we encourage supporting them. Otherwise, bring your own lunch Sat/Sun.
Sandee H. will take over managing grit sales and ordering. She has also expressed interest in being the official club greeter for new members Talk of what to call this chair/position. Sunshine committee?
We talked about how to make the handing off of old-new board members more smooth and seamless.
Next intro to lapidary class will be January 9th, up to four people can attend. Must be a member, the cost is $30, which must be paid in advance. Sign up at a meeting, or in our store at the mall.
Candi and Gordy will be in Tucson from 1/21 – 2/1/24 sourcing inventory. Trevor is going from 2/7-2/11.
Bonnie indicated we have 0 speakers/presentations lined up for 2024. Are any members interested in sharing or presenting to the club in the new year?
January 15th show and tell: Garnets
Mall/store hours extended from 10am – 9pm 12/8 – 12/23. We still have room for volunteers, feel free to swing by and check out the calendar to commit to a shift.
Friendly reminder, some dues are still due! On 12/31/23, all unpaid memberships will end and this distribution list will be updated. Save Trevor some trouble by renewing before the end of the month.
2024 RRR: Space reserved Friday 9/27 at noon for taping out spaces. The event will be Saturday, 9/28/24. Open to all members, up to 40 table spaces. Limit of 2 tables per member, $10/table. Each space is 10′ wide and 8′ deep. Members must supply their own tables for this event.
Minutes submitted by Trevor D.
TLDR: check highlights in bold print