November 2023 Board Meeting Minutes

11/6/23 MBR&GC Board Meeting Minutes

Portal Creek – in attendance: Sharon, Bonnie, Michael, Gordy, Dick, Wes, Deb, Candy, Ralph, Trevor

Meeting called to order at 6 pm by President Candi Gerard

Secretary Report: new member, Zanna interested in helping with design ideas. We will follow-up with her to discuss volunteer opportunities.

Treasurer Report: costs of Halloween candy for mall, dop wax for lap room. Incoming: dues. Do we need any more physical gift certificates for the mall? Probably best to order more with holidays coming up.

We reviewed GC procedures. Do we need more patches? Discussed purchasing 100 more patches, thanks Bonnie! Motion to purchase new paddle boards for bidding numbers for auction – unanimously in favor.

Mall Volunteers: for anyone wanting to help man the door in the shop at the mall during the busy season, please swing by to put your name on the calendar on the dates you are available. No cash will be handled, etc.

Membership Report: steady! Several new applications to process.

Mineral Council: Next field trip this Saturday, November 11th – Blanchard Hill  Meet 9am @ I-5 & Alger Exit gas & go Dalmation Stone & Green Chert. More info HERE

Lapidary Room: going smoothly, small chip out of small saw blade, but still functioning. ATTENTION: the lap room will be closed for the entire month of December due to extended mall/store hours.

2024 Show Report: Everett already advertising for the May ’24 show, Wes will follow up with Mike M. about flyers for the mall, and to send to other clubs. Discussed security options.

Mall Report: business is still slow, club brought in $1300 last month. STORE HOURS: Black Friday 11/24, and Saturday 11/25 9 am – 10 pm. First week of December 1-7th: 11-8 Mon-Sat, Sunday 11-6. 

December 8-23rd: 10-9 Mon-Sun. Monday 12/25: Mall Closed. LAST FRIDAY 11/3 was our 3-year anniversary at Bellis Fair, well done team!

Vests: available for $25, will be available at the November meeting for purchase (cash or check only.)

November Auction: Monday, 11/20 – doors open for donations and bidder registration at 6 pm. Bidders to be registered by 6:30 pm. We discussed a silent auction for larger equipment. Keep an eye out for final instructions prior to the event.

While this event is open to the public, we will not be widely advertising this as a public event, to help keep bids reasonable for members.

Conex/Storage: motion to buy plastic totes for storing lights, etc. Voted: unanimously in favor. 

RRR: was it successful for participants? Overall mixed reviews. Opportunity identified to put out sandwich boards next time to increase visibility to the public. Big KUDOS to the city of Ferndale for being so accommodating. Date has been set for 2024 RRR – Saturday, September 28th (6 months away from show.)

Next intro to lapidary class: Tuesday, November 14th, 6 pm. Fee: $30 payable in advance. 

Minutes submitted by Trevor Duncan, club secretary

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