September Board Meeting Minutes

9/11/23, MBR&GC Monthly Board Meeting Minutes

Meeting held at Portal Way Clubhouse, Ferndale, WA.

In attendance: Gordy, Michael, Wes, Deb, Candi, Mike M., Ralph, Trevor

6 pm – Meeting called to order by President Candi Gerard.

Secretary Report: Shuksan healthcare inquiry about providing on-site education. Discussed; the club does not have resources at this time to provide. Trevor will follow up with the inquiry.

Lap Room – trim saw by doorway needs attention, 400 grit arbor is wobbly, please check it out. I put the lap room “OOO” for the week of 9/11. 

Currently about 4 people have signed up for the shuttle to the Marysville gem show Saturday, October 7th. I will make a last call at our open meeting on Monday, 9/18. So far, nothing has been booked through Fountain Rental, I can accommodate 4 riders in my personal van.

Treasurer Report: costs include store supplies, phone minutes. Just made a recent bank deposit. Unclear about current status of Insurance/ agreement with mall. “No news is good news.”

Reminder to start soliciting renewals for dues. October is officially renewal month, members can pay in the mall shop, directly at a club meeting, or by sending a check to our PO Box. New members that join now-end of year are paying for 2024 cycle.

Mall Report: discussion about vendor relations & sniping sales, general courtesy of other volunteers. One vendor may be moving around the end of the year. Current vendors are interested in taking over the open hours/shelves. In anticipation of the Q4 busy season, a request to keep products/merchandise off the sales counter when the shop gets busy. It will also be helpful to have more than 2 vendors onsite able to accept card payments, invoicing, and wrapping purchases.

Mineral Council: Little Naches field trip coming up. More about field trips HERE.

RRR: table space is full, thank you to all who have pre-paid for your space. Discussed promoting the event, where to advertise? Whatcom News, Cascade Weekly, Facebook, mailers to other clubs, etc. We need more 1/4 page sheets for mall, to hand out. 

2024 Scholarships; will Todd by handling like in the past? (Todd not available to comment.)

Discussion about security for 2024 show. Stipend for volunteers? More information to come about this.

Meeting adjourned at 7 pm.

Minutes submitted by Trevor Duncan, club secretary.

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